Developing a Social Media Communications Plan

Below are some questions to consider when developing a social media communication plan for your healthcare organization. These questions are not exhaustive; instead, they are intended to initiate and facilitate a conversation around necessary aspects of a social media plan.  The Additional Resources section provides links to tools and articles related to a social media communications plan.

-Who manages your social media platforms?

  • Does your organization has an assigned group or staff member that manages social media.  Do many groups manage different platforms?
  • Has your organization surveyed social media sites to be aware of which platforms your organization appears on?
  • Is someone assigned to monitor social media during an incident? It is important that false or incorrect information is monitored and responded to in a timely fashion so rumors can be quickly dismissed and accurate information is presented to the public.

-Does your organization have a social media communication plan? 

  • Who is responsible for your organization’s social media sites?   While Marketing may manage the site, would they manage the information in an emergency or disaster?
  • Is there a defined communications plan that allows Incident Command to communicate with the social media manager? 
  • Who will approve the social media messaging in an emergency?
  • Does the social media team participate in emergency drills?
  • Is there a plan to have a team to manage social media in an incident?  In an emergency, a single marketing staff member or Public Information Officer may be overwhelmed with monitoring and responding to a flood of social media messages.

-What social media platforms does your organization maintain an active presence on?

  • When you have determined which platforms your organization is using you will need to determine if the platform is appropriate for providing emergency management information.  Instagram may not reach the audience you need in an emergency, but Facebook’s Local Alerts tool may be perfect.

Additional Resources

Facebook’s Crisis Response Tool provides two key features that may be of interest to healthcare Emergency Managers.  “Local Alerts” allow a healthcare organization’s social media team to post alerts about an emergency incident.  “Safety Check” provides a tool for staff to mark themselves as safe and to check the status of loved ones in a disaster.  Learn more about Facebook’s Crisis Response Tools. 

 

Emergency communication in the age of social media Six tips for using social media for disaster communications

An excellent article about how Emergency Management must engage on social media in a disaster and key tips about the issues that may be encountered during a disaster.

EMS1.Com website,  By Gary Sparger Feb 3, 2020 

https://www.ems1.com/community-awareness/articles/emergency-communication-in-the-age-of-social-media-TRh2sJPFlNOknjSY/

 

Facebook “Today In” local information alerting tool overview

https://www.facebook.com/help/publisher/1064049677089136